CampusWEB-My Advisees-FAQ (DRAFT)

How do advisers notify their advisees about changes and other important information easily in CampusWEB, My Advisees?

Quick Message: CampusWEB sends it for you
From your own morningside.edu Gmail address, and a copy is sent to your inbox
Email or Client: You send the message through your own computer's default email client (Outlook)
Use this only if you are currently on your own computer.
Individual or Group Options:
Click "Client" or "Quick" to send to an individual.
At the bottom of the page, click ...All, or else select some students, then use ...Selected button.

 

This led to questions about the My Advisees list in CampusWEB. 

Can you tell us more about how the query for the list works?  What are the parameters for the query? For each adviser, the query pulls the students assigned to them for each term.  It uses the start date of the CURRENT.TERM as a reference point, and from there finds all past (going back 6 years), ongoing and future (looking ahead 1 year) terms based on that.

For instance, how is it determined whether a student falls into the current, future, or previous category?  Students pre-registered or registered for the current term will stay on the "current" list until the start of the next term, when the Registrar rolls the term. 

What are the triggers for students moving from one category to another?  The Registrar rolls the term, making yyyy/## the current term.  Current terms are Fall (10) Spring (20) May Term (24) and Summer (30).  Terms 31 and 32 are virtual terms and do not qualify as "current term".

Are students ever removed from the lists completely? Yes, if no activity after 6 years from the start date of the current term, they do not appear on the "Past Advisees" list any longer.